Service Provider to Deliver a GreenTech Makerthon in Jordan

Date documents can be requested until : 08 May 2025 16:00
Title : Service Provider to Deliver a GreenTech Makerthon in Jordan
Procurement No. : 100012643
Process : RFP
Description : GGGI is recruiting a highly qualified and experienced firm to facilitate and deliver the GreenTech Makerthon in Jordan.

PROJECT BACKGROUND AND OBJECTIVES:
Jordan faces resource scarcity, particularly in water and fossil fuels, necessitating a transition towards a more sustainable and resource-efficient economy. Environmental challenges, such as desertification, land degradation, and water scarcity, can be mitigated through green jobs that minimize the negative environmental impact of industries and encourage sustainable practices. High unemployment rates, especially among refugees, youth, and women, can be addressed by generating new green employment opportunities, targeting marginalized groups, and promoting social equality. Green jobs also contribute to climate change mitigation, helping Jordan meet its commitments under the Paris Agreement. Furthermore, green jobs projects align with the UN SDGs. In sum, sustainable, inclusive green jobs creation projects in Jordan can contribute to addressing the country's economic, social, and environmental challenges.
GGGI is implementing the project titled "Creating Sustainable Green Jobs for Refugees and Host Communities through the Green Economy in Jordan" co-financed by KOICA and GGGI over three years (2023-2026). The project aims to achieve the following three main outcomes:
1. Provide evidence of the economic and environmental benefits of green employment to enable a green employment environment in Jordan;
2. Enhance job seekers' employability in green sectors through skill development and increased climate change awareness (especially women and youth); and,
3. Establish green business incubation & acceleration on/offline programs for green entrepreneurs / green startups for green entrepreneurs/green startups.

Objective of the assignment
The objective of this assignment is to support the delivery of Outcome 3. GGGI seeks the services of an experienced partner to deliver a GreenTech Makerthon, which aims to develop technological solutions utilizing various digital and technology-based approaches, including hardware, software, artificial intelligence (AI), and the Internet of Things (IoT), to address environmental challenges, fostering innovative and sustainable business solutions. This initiative seeks to empower participants with both environmental awareness and technical skills to develop technological solutions that address pressing environmental issues.

The makerthon will bring together 50 participants, aged 18 and above, from Amman, Mafraq, Irbid, and Zarqa, ensuring a diverse and inclusive pool of innovators passionate about sustainability and technology.

Makerthon Structure
The makerthon is an extended format from a hackathon and bootcamp that will be conducted in four key phases:
• Training & Ideation (Hackathon): Participants will receive specialized training on environmental challenges, followed by technical workshops to enhance their AI and tech-based problem-solving skills. Brainstorming sessions will help generate innovative ideas and focus on inception and design.
• Prototyping & Follow-Up: Over a one-month period, selected teams will receive mentorship and basic technical equipment, which includes the hardware used for solution programming, such as control boards, sensors, wires, and all necessary components to develop and improve their solutions, creating and testing functional prototypes (allocation of an average budget of $500 for tools per project for ten projects).
• Final Innovation Bootcamp: The makerthon will culminate in an intensive innovation bootcamp, where teams will finalize their projects, working through any final issues, and preparing them for the final pitching session. On the last day, a judging panel will evaluate the pitched projects, followed by an award ceremony.
• Individualized Support to Winning Teams: Prizes will be awarded to three winning teams. Each team will receive electronic devices, specialized technical training by the service provider, and training on a sustainable business model by GGGI.
This initiative is committed to fostering a sustainable, tech-driven ecosystem, prioritizing participation from youth, women, and underrepresented communities. The GreenTech Makerthon aims to create scalable, real-world solutions that contribute to environmental sustainability.

PROPOSED ACTIVITIES & SCOPE OF WORK:
1) Scope of Work
The GGGI GreenTech Makerthon aims to foster innovation and entrepreneurship by equipping participants with the necessary skills, mentorship, and technical support to develop and implement sustainable solutions. The program follows a structured approach, starting with participant selection and progressing through intensive training, mentorship, technical development, and final project presentation.
The program will support 50 participants, ensuring that at least 50% of the participants are women and 15% are refugees, promoting inclusivity and equal opportunities for all. The service provider will be responsible for designing and executing a multi-phase training and support program that includes brainstorming workshops, technical guidance and support, and individuated technical training for winning teams. Participants will receive hands-on training in sustainability, carbon literacy, and prototype development, business models preparing them for real-world implementation.
To ensure broad accessibility, participants will be recruited from multiple governorates, with training held in a central location to facilitate engagement. The program will provide financial and logistical support for training, including accommodation and transportation, when necessary.
Throughout the program, the service provider will offer expert mentorship and technical support to help participants refine their ideas and develop functional prototypes. The program delivery will launch with a multi-day training and ideation event, followed by one-month mentoring period, and a final innovation camp. During the one-month mentoring period participants will receive structured guidance on project validation and enhancement.
The final innovation camp will culminate in a final pitching event. The top projects will be awarded an advanced technical training opportunity, combined with business model training. Additionally, the top three teams (winners) will receive electronic devices, and individualized technical training from the service provider and GGGI entrepreneurship training.

2) Proposed Activities
Activity 1: Outreach and Selection of Participants
The service provider shall develop and implement a mechanism for outreach and selecting participants. This process will include:
• Designing appropriate selection criteria that align with the program’s objectives.
• Ensuring the selection criteria are approved by GGGI before implementation.
• Developing an outreach strategy to attract high-quality participants from diverse backgrounds and governorates.
• Ensuring inclusivity and diversity by considering gender balance and representation from marginalized communities.
Activity 2: Training and Capacity Building (Hackathon)
The service provider will design and conduct a structured training program to equip participants with the necessary skills for idea development and project implementation. The training program will include:
• A brainstorming and ideation phase, where participants refine and develop their ideas through guided sessions.
• A 3 to 5-day training camp, to be held in a central location for accessibility to all participants.
• Carbon literacy training, provided by GGGI for two additional days, enabling participants to apply for an internationally recognized certification.
• The 50 selected participants will form project teams of 5 participants in the initial stages of the workshop.
• Coverage of all logistical costs related to training (including the GGGI-delivered training), including hospitality, transportation, and accommodation as required.
Activity 3: Provision of Technical Support and Mentorship
The service provider shall provide ongoing technical support to ensure participants successfully develop their projects. This support will include:
• Access to technical expertise and necessary tools, including electronic equipment (which includes the hardware used for solution programming, such as control boards, sensors, wires, and all necessary components) to facilitate project development.
• A one-month mentorship period online and/or in-person to validate ideas and support participants in preparing the required technical materials.
• Regular mentoring sessions, where experts guide participants in refining their concepts and prototypes.
Activity 4: Final Training Camp and Project Showcase (Innovation Bootcamp)
The service provider shall design and facilitate a final technical training camp aimed at refining the projects and preparing participants for the final presentation. Key components of this phase include:
• A hands-on technical workshop, where participants make final adjustments to their projects.
• A final showcase event, where participants present their solutions before an expert panel.
• Coverage of all logistical costs related to camp, including venue, hospitality, transportation, and accommodation as required.
Activity 5: Prize Allocation
The service provider shall ensure that winning projects receive post-program support to develop sustainable business models and undergo specialized technical training. This will involve:
• Specialized Training:
o Sustainable Business Models: A 3-day intensive training session will be delivered by GGGI.
o Specialized technical training: Specialized training individualized delivered by the service provider to each of the winning projects supporting capacity building around technologies associated with the project, such as AI, programming, or any required technical field. The training will be at least 100 hours per project team conducted by the service provider.
o All logistical costs related to both GGGI- and service provider-delivered trainings will be covered by the service provider, including venue, hospitality, transportation, and accommodation.
• Administering prize funds as follows:
First Place:
o Each team member will receive a laptop and the above-mentioned specialized trainings.
o Proposed Laptop Specifications:
 ASUS Vivobook Pro 15 (2024) N6506MV
 Intel Core Ultra 7 AI Boost NPU 16-Core
 Nvidia RTX 4060 8GB GPU
 3K OLED Display, 120Hz
o The laptop model may be adjusted with similar specifications, subject to GGGI’s approval.
Second Place:
o Each team member will receive a tablet and the above-mentioned specialized trainings.
o Proposed Tablet Specifications:
 Apple iPad Air 5 (2022), 64GB
 M1 Chip, 10.9-inch Liquid Retina Display
 Supports Apple Pencil (2nd Gen) and Magic Keyboard
o The tablet model may be adjusted with similar specifications, subject to GGGI’s approval.
Third Place:
o Each team member will receive a smartwatch and the above-mentioned specialized trainings.
o The training will be at least 150 hours, conducted by the service provider.
o Proposed Smartwatch Specifications:
 HUAWEI WATCH FIT 3 Smartwatch
o The smartwatch model may be adjusted with similar specifications, subject to GGGI’s approval.
Activity 6: Documentation and Visibility
The service provider shall document and promote the Makerthon by:
• Producing a video capturing all stages of the process to highlight participant experiences and key achievements.
• Ensuring that all materials prominently display the GGGI and KOICA logos to maintain visibility and recognize the collaboration between the two organizations.

For more details, please refer to the Terms of Reference (TOR) document attached.

IMPORTANT TIMELINES:
The pre-bid conference for this RFP will be held virtually through MS Teams on Monday 14 April 2025 at 10:30 am Jordan local time to address any queries/clarifications relating to the assignment and procurement process.
Interested parties should send the attendees' email addresses through e-Procurement Portal (Correspondence Tab) to receive the e-invitation.

Please note that the procurement RFP closing time is in Korean Standard time (Jordan +6 hours), deadline is May 8th , 2025, 10.00 am Jordan Local Time (16.00 Hrs Korean Standard Time)
If any bidder has any request for clarification on the TOR or any part of the tender documents, GGGI will be happy to clarify if they are received on or before 7 days before the deadline (namely: if the tender submission deadline is 16:00 21 March 2025 KST, then the due date for submission of request for clarification is 16:00 14 March 2025 KST).

Interested parties will be required to register their details on the GGGI e-Green Procurement Portal (https://in-tendhost.co.uk/gggi).

HOW TO OBTAIN THE DOCUMENTS:
Documents can be accessed via the e-Green Procurement Portal by selecting ‘View Details’ on the relevant notice and then clicking the ‘Tender Application’ button. If you are a new supplier, you will be required to register your details. If you have an existing account, you will need to login to the portal. Please refer to the guidance documents under the `Supplier Guidance` area of the portal for further information.

ONLINE TENDER MANAGEMENT:
Once in the Tender Management Area for the tender, there are five possible tabs: ‘Tender’, `Tender Documents`, ‘Correspondence’, ‘Clarifications’ and ‘History’. Select the 2nd tab (`Tender Documents`) where you will find useful information regarding the RFP. Scroll down to the heading ‘Tender Documents Received’ where you will be able to view / download the documents.

OPTING IN & OPTING OUT:
Please note that you may be required to ‘Opt In’ before you can start populating your response. The ‘Opt Out’ functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. You can choose to ‘Opt In’ at any time during the tender process if you initially decided to ‘Opt Out’.

SUBMITTING YOUR RESPONSE VIA THE PORTAL:
Please note that you may be required to ‘Opt In’ to be able to submit a response through the portal. Tenderers will be required to upload any mandatory Placeholders (i.e., specified documents) within the `Tender Documents` tab. The ability to attach additional documents may also be available. Your proposal will not be submitted until you click `Submit Return`, located towards the bottom of the screen. On clicking `Submit Return`, you will receive a receipt confirming that your proposal has been submitted to GGGI.
Please read Instructions on How to submit the Proposal.

NOTIFICATION EMAILS:
To ensure you receive email alerts and notifications from our system, please add the email domain `@in-tendorganiser.co.uk` to your Safe Senders list.