Develop, install and operationalize a tailored telematics solution to monitor performance of 4 electric bus (e-bus) units in Monterrey, Nuevo León, Mexico

Date documents can be requested until : 18 March 2025 16:00
Title : Develop, install and operationalize a tailored telematics solution to monitor performance of 4 electric bus (e-bus) units in Monterrey, Nuevo León, Mexico
Procurement No. : 100012329
Process : RFP
Description : In March 2024, the State of Nuevo León (with technical assistance from GGGI under project MX31-E1) deployed 21 BYD Transmetro electric buses (e-buses) to service the Overground Metro Line 1 (L1); namely, these e-buses provide linking transport services at the Exposición terminal station.
During the first quarter (Q1) of 2025, Metrorrey will further its deployment of an additional 45 e-buses for its Talleres terminal station (see Image 1, right).
In total, these 66 e-buses are the result of the development of public tenders to assign new and existing contracts to public transport bus fleets. Since these e-buses are the first of their (electric) kind in the State of Nuevo León, there is significant utility in monitoring their performance and contrast it against a baseline (e.g. diesel), to contrast key aspects (such as costs per km, reliability, etc.), inform future decision-making and foster a faster transition to cleaner public transport.

Proposed Activities and Scope of Work
1) Proposed Activities for the Overall Project (general)
GGGI seeks to engage a competent consulting firm (hereinafter referred to as “Service Provider”) to provide a tailored technological solution comprising the supply, installation, testing and adequate operationalization of non-intrusive equipment and technology to ensure appropriate reading, storing and third-party sharing of data pertaining to the performance of 4 (four) electric buses. It is worth noticing that two different e-bus models will be monitored: two (2) Yutong e-bus models, plus two (2) BYD e-bus models; technical sheets are enclosed as part of the RFP. Hence, the Service Provider shall tailor her/his telematic solution to serve both the BYD and the Yutong buses.
2) Scope of Work (detail)
The Service Provider shall consider all activities conducive to the supply, installation, commissioning and operationalization of four (4) adequate, non-intrusive measuring kits in equal number of electric buses which service Metrorrey’s Transmetro routes in the city of Monterrey, Nuevo León, plus ensuring quality service for twelve (12) months.
2a. Supply of telematic solution equipment
Each measuring kit will include (but is not limited to):
1) One (1) bus CAN, or Controller Area Network logging/measuring tool;
2) One (1) harness set with mounters, cables and adapters, plus other relevant devices and complements;
3) One (1) data package service, to transfer the data from the bus to a platform, using information and communication technology), plus
4) third-party access to consolidated data files collecting MANDATORY PARAMETERS of the 4 e-buses, including Bus & Energy Performance, Battery health, and driving behavior (see detail below):
Mandatory parameters for Bus & Energy Performance
• Distance traveled: How far the bus has traveled
• Route tracking: The bus route and schedule
• Speed: How fast the bus is traveling
• Energy consumption: How much energy the bus is using
• Energy regeneration: How much energy the bus is regenerating
Mandatory parameters for Bus Battery health
• State of charge (SoC): How much charge the bus's battery has
• Battery voltage: The voltage of the bus's battery
• Battery temperature: The temperature of the bus's battery
Mandatory parameters for Bus Driving behavior
• Use of accessories: How much energy the bus is using for HVAC system
All proposals shall ensure the aforementioned MANDATORY parameters can be measured consistently and with quality, conveniently stored for later access, plus can easily be converted to a file allowing for data analysis by GGGI and ICCT.
2b. Installation
The Service Provider shall include in her/his proposal all necessary costs to be incurred to ensure the adequate installation of the kits in the designated buses in the city of Monterrey, Nuevo León, México. The Service Provider shall also assume that the places of installation will be e-bus confinement yards located next to the Talleres and Exposición terminal stations of the L1 Metrorrey, where the charging infrastructure is located.
The e-buses typically return to the confinement yards between 23h00 and 5h00 of the following morning; nevertheless, as part of the previous logistics agreements with Metrorrey and the Transmetro bus fleet operator, each e-bus will be available for a period of up to 3 hours to allow for the Service Provider to install the non-intrusive monitoring kits (which could be during the morning or afternoon, when the yard is less occupied).
The Service Provider shall also consider that every monitoring kit installation necessarily requires for the e-bus intervened to make at least one turn within the yard to perform the signal reception test; hence, the installation requires careful logistics planning and in advance plus constant communication with local stakeholders in Monterrey.
2c. Commissioning and fine-tuning
The Service Provider shall consider a maximum of one (1) month test/assessment/adjustment period as part of her/his proposal, where the existence of relevant parameters is validated, non-relevant parameters are cleaned, and the first accurate data report is generated.
2d. Technical & Customer Service
As part of her/his proposal, the Service Provider shall clearly indicate the Key Account Manager (KAM) who will act as liaison between the Service Provider and relevant stakeholders (GGGI, ICCT, State of Nuevo León, operating companies and bus customer representatives) for all matters regarding the design, installation and post-sale service.
2e. End of service
The four (4) equipment kits (including equipment, harnesses, etc. per e-bus monitored) shall be considered property of GGGI, so the Service Provider shall plan for its decommissioning, uninstallation and safely return in reasonable operating conditions to GGGI after the contracting period has come to an end.
3) About Terms of reference language
Terms of reference language are both in English and Spanish, when discrepancy, English version will prevail
For more details on the Scope of Work, please refer to the Terms of Reference (TOR) document attached.

IMPORTANT TIMELINES:
This project is expected to be completed in 12 months upon contract signing.
The tender submission deadline is 18 March 2025, 16:00 pm KST (Korean Standard Time).
If any bidder has any request for clarification on the TOR or any part of the tender documents, GGGI will be happy to clarify if they are received on or before 7 days before the deadline (namely: if the tender submission deadline is 16:00 18 March KST, then the due date for submission of request for clarification is 16:00 11 March KST).
Interested parties will be required to register their details on the GGGI e-Green Procurement Portal (https://in-tendhost.co.uk/gggi).

HOW TO OBTAIN THE DOCUMENTS:
Documents can be accessed via the e-Green Procurement Portal by selecting ‘View Details’ on the relevant notice and then clicking the ‘Tender Application’ button. If you are a new supplier, you will be required to register your details. If you have an existing account, you will need to login to the portal. Please refer to the guidance documents under the `Supplier Guidance` area of the portal for further information.

ONLINE TENDER MANAGEMENT:
Once in the Tender Management Area for the tender, there are five possible tabs: ‘Tender’, `Tender Documents`, ‘Correspondence’, ‘Clarifications’ and ‘History’. Select the 2nd tab (`Tender Documents`) where you will find useful information regarding the RFP. Scroll down to the heading ‘Tender Documents Received’ where you will be able to view / download the documents.

OPTING IN & OPTING OUT:
Please note that you may be required to ‘Opt In’ before you can start populating your response. The ‘Opt Out’ functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. You can choose to ‘Opt In’ at any time during the tender process if you initially decided to ‘Opt Out’.

SUBMITTING YOUR RESPONSE VIA THE PORTAL:
Please note that you may be required to ‘Opt In’ to be able to submit a response through the portal. Tenderers will be required to upload any mandatory Placeholders (i.e. specified documents) within the `Tender Documents` tab. The ability to attach additional documents may also be available. Your proposal will not be submitted until you click `Submit Return`, located towards the bottom of the screen. On clicking `Submit Return`, you will receive a receipt confirming that your proposal has been submitted to GGGI.
Please read Instructions on How to submit the Proposal.

NOTIFICATION EMAILS:
To ensure you receive email alerts and notifications from our system, please add the email domain `@in-tendorganiser.co.uk` to your Safe Senders list.