Head of Project

Duration : 6 months (with a possibility of an extension)
Start date : 28-Feb-2025

You'll contribute to ending world hunger by ...

• Planning, Implementation, management, overall supervision and monitoring of the assigned Project(s) in line with Action Against Hunger policy, guidelines and procedures and in accordance with donor and national polies and guidelines;
• Ensure timely implementation of the planned activities in coordination with the OIC Head of Base (OIC HOB) / Head of Base (HOB) and other departments and staff;
• Ensure sound planning and management of project resources (budget, HR and other resources assigned to the project).
• Ensure timely submission of validated periodic reports, both narrative and quantitative, compliant with donors and Action Against Hunger operational procedures.
• Represent the organization in key sectoral groups as assigned by the OIC HOB/HOB.

Key activities in your role will include

Objective 1: Project cycle management

• Direct oversight in the planning, managing, supervising, and implementation of the assigned project(s) directly reporting to the OIC HOB/HOB, and in coordination with the Deputy Country Director (DCD), Technical Coordinators, and other departments in a timely manner.
• Lead and ensure program staff have adequate resources to perform their roles and have necessary capacity
• Ensure program strategy and planned activities and adjusted as needed to deliver quality and timely outputs
• Ensure projects are implemented in line with donor guidelines and Action Against Hunger standards
• Lead and/or support the writing of quality proposals and reports as needed and requested by the OIC HOB/HOB.
• Ensure mainstreamed cross-cutting issues in the planned activities in coordination and consultation with the OIC HOB/HOB, Technical Leads of the project, other departments, and the Technical Coordinator.
• Development and organisation of adequate monitoring and evaluation of all the activities, ensure proper accountability with all aspects of the project, and continuously capture practices that may be utilized as reference for current and future learning.
• Application and promotion of project management tools and systems

Objective 2: Program development and strategy planning

• Systematically assess local context, needs/gaps in humanitarian/development sector and related issues in the implementation areas support development of concept noted and proposal. This will include innovative approaches, systems, and technology in Action Against Hunger’s key areas of expertise.
• Assess the pertinence and feasibility of WASH, DRR/CCA interventions in the area, in coordination with the OIC HOB/HOB, the DCD, the Technical Coordinators, and in discussions with various stakeholders in the humanitarian and development sphere and other relevant actors.
• Ensure Action Against Hunger programs and interventions are aligned and contribute to local national government plans

Objective 3: Monitoring, Evaluation, Reporting, and Capitalisation

• Ensure and lead the data on regular basis using the monitoring tool, analyse and write monitoring reports.
• Ensure integrity and timeliness of collection, analysis of monitoring data, and archiving of supporting document, reports and assessment/surveys such as Source of Verifications (SoVs) and justification final reports.
• Prepare activity progress reporting (APR) tools for project(s) in coordination/consultation with MEAL Coordinator and ensure submission of timely monthly APR and other periodic reports to the OIC HOB/HOB who will validate the same.
• Prepare quality interim, final and other ad-hoc reports requested by the mission and the OIC HOB/HOB.
• Capitalize all the project experiences and lessons learnt in coordination with the DCD and MEAL coordinator.

Objective 4: Representation and Coordination

• Holding regular meetings with the project staff, including with partners staff, and attending mission management team and prepare minutes of meetings
• Lead and participate in meetings with the relevant stakeholders and partners as needed and as requested by OIC HOB/HOB and provide updates our interventions
• Develop and maintain relationships with key stakeholders at a technical level, including donors, government authorities, international and local organisations, partners, beneficiaries and other external actors under the supervision of the OIC HOB/HOB and in coordination with Technical Coordinators.
• Systematically collect and share information/inputs for any communication/visibility related activities to the OIC HOB/HOB and Communications Department
• Participate in negotiations with external actors in coordination with the OIC HOB/HOB and as directed by the Country Director (CD).
• Support the mission in identifying possible partners in the Philippines to be engaged in projects/programs
• Ensure project(s) related information are shared with cluster in coordination and consultation with the OIC HOB/HOB, the MEAL Officer, and the DCD.
• Represent the organization in relevant working groups/clusters as requested
• Ensure regular updating to OIC HOB/HOB of project activities, meetings attended, partnerships formed, and other relevant activities

Objective 5: Managing of project-specific Admin, HR, Logistics and Security matters

• Ensure the supervision and control of expenses related with the activities of the project(s) (procurement planning and close monitoring and feed backing on Financial Management Tool).
• Coordinate the budget forecast and follow up and participate in the design of new budgets.
• Ensure the application of the Log Kit forms and procedures pertaining to the supply chain, procurement, transportation/ movement, and warehousing.
• Proper planning and management of assigned staff and conduct regular performance assessment of the staff managed directly.
• Comply with HR policies and systems established in the mission.
• Comply with the necessary branding and communications guidelines of the organization.
• Work with relevant departments in monitoring and following through of attaining the agreed objectives.
• Ensure to foster conducive working relationships within the team, and a collaborative environment for the project.
• With proper conflict management skills, ensure open communication and quick action to potential team issues/concerns.
• Adhere to the Mission Reporting system and submit the reports requested on-time
• Respect the security rules of Action Against Hunger and coordinate with the OIC HOB/HOB, and the Base Logistics Officer for any security issues relating to work
• Report any security or other incidents in the field that may interrupt project activities directly to the OIC HOB/HOB and the Base Logistics Officer.
• Ensure the respect and compliance of the mission security rules by the Base.

Do you meet the profile required criteria?

• Master’s degree in business administration, Economics, Sociology, International Development, Political Science, International Relations, or other discipline related to the field of Social Work and Development.
• A bachelor's degree plus additional three (3) years of experience in lieu of a master's degree in the related fields above.
• Previous experiences:
  • Implementing and managing multi-sectorial development projects. Additional experience in humanitarian project management is an advantage.
  • Implementing integrated programming involving FSL, DRR, climate change adaptation, WASH and gender issues. Experience in Solid Waste Management and/or Green Economy related projects is an asset.
  • Experience working with different humanitarian and development donors including knowledge of donor compliance. Previous experience in managing and implementing AECID funded projects is an asset. Knowledge of the donor landscape in the Philippines is an advantage.
  • Demonstrated and excellent knowledge and experience in Project Cycle Management.
  • Knowledge of financial management tools, HR, logistics, and security management.
  • Good analytical skills and a good understanding of the local context and dynamics in Siargao Island, Surigao del Norte Province, and CARAGA region in general is preferable.
  • Strong skills in coordination, mentoring, coaching, and capacity building.
  • Knowledge in partnerships development and alliances is desirable.
  • In managing projects and teams remotely.
  • In risk mitigation, working in crisis and disaster - affected communities and people, and security management and humanitarian negotiation in the Philippines.
  • In coaching and mentoring project staff and local implementing partner staff.
  • In inter-agency humanitarian coordination, representation and negotiation with state and non-state actors.
• At least 5 (five) years of experience (with master's degree) in a similar position, managing multi-sector interventions. Or at least 8 (eight) years of experience for bachelor’s degree.
• Mobility:
  • Up to 10% of workdays to be spent on travel. This includes travel to Manila Capital Office for pre-agreed Project Review Meetings (PRM) schedule, and travel within CARAGA for coordination meetings/workshops at the Regional and Provincial government levels.
  • Deployment to other areas in the country during emergency response, as necessary.
• Excellent English writing and speaking skills is required. Local language is an advantage.
• Good knowledge of Microsoft Office package (Word, Excel, Teams, Outlook)

Our remuneration package:

• Compensation: based on Action Against Hunger grid
• Benefits: health insurance, accident and life insurance, leave entitlement, government-mandated benefits
• Project-based employment

Action against Hunger is committed to preventing any type of unwanted behaviour at work such as but not limited to sexual harassment, sexual exploitation and abuse, lack of integrity and/or financial misconduct; We expects all staff and volunteers to share this commitment through endorsing our code of conduct and other related policies and only those who share our values and code of conduct will be recruited to work for us.