Procurement Officer

1. Implementation of operational procurement strategies

2. Management of procurement processes

3. Implementation of sourcing strategy and e-procurement tools

4. Facilitation of knowledge building and knowledge sharing

5. Team Management

Implements key aspects of operational procurement strategies focusing on achievement of the following results:

• Full compliance of assigned procurement activities with UNOPS rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system.

• Implementation of, or support to, the different steps of the procurement processes, including Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.

Provides technical support and guidance to procurement processes of the Business Unit, focusing on achievement of the following results:

• Timely and duly prepared elements of procurement plans and monitoring of their implementation

• Guidelines followed on embedding sustainability along the procurement process.

• Organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulation.

• Preparation of submissions to the Contract and Property Committees (CPCs).

• Monitoring of contractor performance and certification of completed work for compliance with contractual terms and payment.

• Advice, remedial actions, or solutions to Project Managers on procurement issues.

• Drafting of Long Term Agreements (LTAs) and/or service contracts and other instruments, when necessary, either through standard or emergency procurement procedures.

Implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

• Development and management of the rosters of suppliers.

• Utilization of-sourcing module in accordance with UNOPS Procurement Group’s goals and standards in this area.

• Facilitate the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.

• Provide oversight, ensuring compliance by team members with existing policies and best practices.

• Organize, facilitate and/or deliver training and learning initiatives for personnel on Procurement-related topics.

• Contribute to Procurement knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in human resources management.

• Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

Education

• A first-level university (Bachelor's) degree, combined with two (2) years of experience in Procurement, Supply Chain Management, Business Administration, Public Administration, or related fields, is required.

• An advanced university (Masters') degree in Procurement and/or Supply Chain Management, Business Administration, Public Administration, or related fields is an asset.

• Chartered Institute of Supply and Management (CIPS) or similar international certification is a distinct advantage.

Experience

• At least two (2) years of relevant experience in procurement, with a BA degree, is required.

• Experience working with a range of stakeholders in developing countries is desirable.

• Knowledge of UN/UNDP/UNOPS Procurement Rules and Regulations is an advantage.

• Knowledge of Google Suite applications is desirable.

Language

• Fluency in written, reading and oral English is required.

• Knowledge of another UN official language is desirable.